Any links to other external websites are clearly identifiable as such, and the Analytics Institute has no responsibility for the content or the privacy policies of these other websites. While we take care of the safety of information on our websites and on our Membership Register on an ongoing basis, if you are not happy with this Privacy Statement you should not use any of our websites and you may wish to cancel your Membership (with full refund).
The Analytics Institute is a membership-based organisation for data analytics businesses and professionals operating in the island of Ireland.
The Analytics Institute is the data controller for our Professional Register of members and for our website(s).
THE ANALYTICS INSTITUTE PERSONAL DATA COLLECTION AND MANAGEMENT
Types of information collected by The Analytics Institute
We collect and further process two types of information:
This is data that identifies you or can be used to identify or contact you and may include your name, address, e-mail address, user IP addresses in circumstances where they have not been deleted, clipped or anonymised and telephone number. Such information is only collected from you if you voluntarily submit it to use and we use it to deliver the Analytics Institute services and information to you. The Analytics Institute collects personal data in the following circumstances.
Under the Analytics Institute membership, member organisations are asked to nominate named contacts in their business/ organisation with whom the Analytics Institute may communicate with to provide The Analytics Institute services. These contact details are collected on a business to business basis and the legal basis for such data protection is to facilitate the necessary performance of the membership function.
In addition, member companies or individual professional members may provide contacts details to the Analytics Institute when seeking training and/or certification services from the Analytics Institute.
Other personal data processed by the Analytics Institute are for attending Analytics Institute events and training courses, for undertaking our industry surveys, and communicating with policy, media and other stakeholders with whom the Analytics Institute communicates as part of its role as a lobby organisation.
We will also have supplier contact details which will contain individual names.
In addition, the Analytics Institute processes personal data of employees.
The Analytics Institute websites are not intended for children and we do not knowingly collect data relating to children.
Like most websites, we gather statistical and other analytical information collected on an aggregate basis of all visitors to our website. This Non-Personal Data comprises information that cannot be used to identify or contact you, such as demographic information regarding, for example, user IP addresses where they have been clipped or anonymised, browser types and other anonymous statistical data involving the use of our website.
Purposes for which we hold your Information
We use the Non-Personal Data gathered from visitors to our website in an aggregate form to get a better understanding of where our visitors come from and to help us better design and organise our website.
We will process any Personal Data you provide to us for the following purposes:
to contact you if we are to respond to any communications from you
to confirm your identity
to process any orders from you i.e. membership application, event bookings, training or publication purchase
to review and update our membership contact details
to notify you of changes and updates to our services and to our websites
to be used in statistical reporting regarding our web activities
to provide you with eZines and newsletters for which you subscribe (please see section 6 for further details)
to provide you with training which either you or your employer have requested
to be considered for annual Awards
The Analytics Institute uses member contact and other relevant personal information to provide membership services to member companies and to individual professional members.
It is core to the Analytics Institute membership services that the Analytics Institute communicates with its members to keep them informed and up to date on what we are doing on their behalf and to seek their views and input (including membership surveys) on issues of relevance.
While the Analytics Institute member interactions are primarily business to business, they contain - principally via member contact details - some personal data. The relevant legal basis for processing any such personal data in the Analytics Institute member communications and membership necessity.
The Analytics Institute relies on its legitimate interest as a business representative organisation and professional body to represent its members and also to provide information on a range of lobbying and policy development issues and initiatives to officials (national, European and international), commentators, media, trade unions, other employer representatives and other similar stakeholders.
The Analytics Institute provides information, training and events to non-members who enquire, generally via the website in the first instance. Non-members may also contact the Analytics Institute via the phone or via personal interaction with an Analytics Institute staff member. Non-members includes individuals attending Analytics Institute training or events in their personal capacity. We rely on consent and contractual necessity for those communications.
The Analytics Institute data retention procedures ensure that the information is kept for no longer than is necessary.
Employees and Job candidates
If you apply to work with the Analytics Institute we will use the personal data you give us during the recruitment process and will retain it for one year after your recruitment process ends unless otherwise obliged by law to retain it. We will only share it with our recruitment agencies and contractors if they are party to the process and to check references with third-parties nominated by you. We may keep de-personalised recruitment statistics for our own internal purposes but none of this data will identify you.
When you attend an Analytics Institute event, we will need your name, email address, payment information and, in some cases, your dietary preferences. This information is necessary and used by us in organising and administering the event. We delete event attendance data within a maximum of 14 months (and maybe less depending on the event). if the event is an annual event we will hold your contact details to let you know when it is next being held. We normally handle Analytics Institute events ourselves but we may also use event managers who are GDPR compliant. Where this happens, we ask those external event managers to display their privacy statement to those with whom they interact with on Analytics Institute's behalf. If you are a speaker at an Analytics Institute event, we will publicly promote your involvement via Twitter, LinkedIn, media interviews, emails and webinars. This data may continue to be processed by those platform providers after the event has ended.
The Analytics Institute provides training programmes to members. The Analytics Institute training programmes may involve other third-party contractors to the Analytics Institute or maybe provided in association with other programme operators. Where this happens, the Analytics Institute will have an agreement in place with the other third party which will honour and protect the data privacy rights of training participants. These rights are set down later in this privacy statement.
Disclosure of information to third parties
We may provide Non-Personal Data to third parties, where such information is combined with similar information of other users of our website. For example, we occasionally inform third parties - usually sponsors of the Analytics Institute events and initiatives - of the number of unique users who visit our websites, the demographic breakdown of our community users of our websites, or the activities that visitors to our website engage in while on our website.
We will not disclose your Personal Data to third parties unless you have consented to our doing so. We will, however, disclose your Personal Data if we believe in good faith that we are required to disclose it in order to comply with any applicable law, a summons, a search warrant, a court, workplace relations forum, regulatory order, or other statutory requirement.
We may occasionally transfer personal data outside the EEA but will not do so without your permission nor without appropriate assurances on the adequacy of data privacy protection commitments.
Your Personal Data is held on secure servers which are hosted by ourselves in accordance with our data retention schedule. The nature of the Internet is such that we cannot guarantee or warrant the security of any information you transmit to us via the Internet. No data transmission over the Internet can be guaranteed to be 100% secure. Any transmission of data is therefore at your own risk. Once we receive your data, we use appropriate technical and physical security measures, including firewalls and anti-virus protection to protect your personal data, from accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to. Our suppliers are also required to use appropriate data protection compliance measures. We will continue to revise policies and implement additional security features as new technologies become available
Credit card details processed on line are via a secure on-line payment and the Analytics Institute does not have access to this information. However, credit card payments by via telephone/email/fax will only be retained until payment for the event has been successfully completed.
We keep employer relations files for seven years from file closure.
We keep member contacts for as long as the member organisation remains an Analytics Institute member and we review contact lists annually across the Analytics Institute.
We keep finance information for invoicing purposes for seven years as required by revenue.
We keep non-member personal data for the duration of the training or event you have attended.
We retain contact details for events for up to 14 months after the event attended by the non Analytics Institute member. This allows us to let you know when the event is next held which maybe annually.
We will keep training data for as long as is necessary to provide the training in question and to deal with outstanding financial, exam or accreditation details.
Where you as a non-member have enquired about Analytics Institute services and have consented to us communicating further with you we will keep your contact details for up to 14 months.
If you unsubscribe from Analytics Institute communications, we will delete your contact details promptly.
If you want to stop receiving our newsletters or eZines, you may do so at any time by using the Unsubscribe link in every issue. Your email address may be retained to ensure you no longer receive communications from which you have unsubscribed.
The Analytics Institute membership rights are set out in the the Analytics Institute membership terms and conditions. As a non-member, when we use your personal data to provide you with Analytics Institute non-member services (such as events, information or training), you have the following rights: The right to;
Be informed about processing of your data – which this Privacy Statement does
Access your personal data
Object to personal data processing
Object to any direct marketing – either use the ‘unsubscribe’ button on our emails or contact us directly by email to [email protected]
Personal data portability – if and when it arises
Have your data rectified if its inaccurate
Erasure (in some circumstances)
Have your data restricted or blocked from processing where appropriate
To exercise any of these rights, please email us at [email protected] If you are not happy with the way we have handled your data, and are unable to resolve the issue with us personally, you can complain to the Data Protection Commissioner
Changes to the privacy statement
Any changes to this Privacy Statement will be posted on this website so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. If at any time we decide to use Personal Data in a manner significantly different from that stated in this Website Privacy Statement, or otherwise disclosed to you at the time it was collected, we will notify you by e-mail, and you will have a choice as to whether or not we use your information in the new manner.
If you have any questions regarding the above statement please contact us at [email protected]
Analytics Institute Limited
38/39 Fitzwilliam Square
Company Registration Number: 479298.
VAT Number: IE9739127A
Managing Director: Lorcan Malone